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Harcourt added fields to flag
Expedited Re-Takes for 8th Grade English RLR and 8th Grade Math
starting in Fall 2003. This information needs to be imported with Build 42
or later of the software. In addition, you need the downloadable
Test Formats from April 26, 2004 or later loaded into your system, or
the Expedited Re-Takes fields for these tests
will not be recognized. If this information is imported with a build of the software prior to
build 42, or an earlier set of Test Formats, then the Expedited
Re-Takes tests will have been imported into the system as "normal" tests.
Build 42 also addressed a discrepancy with importing the SPBQ information
for these tests. Prior to that build, they would have been skipped
during import.
Please note that if you are
unsure of the build that imported the information, you can check the Imported Files Log. Use the View
Form button to view the log. This log lists the date of
import for any given file. In addition, you can select the entry for
the file from the list then click on the View Import Log button,
which will display the section of the Import Log specifically related
to this file. Near the top, the build of the software (at the time of
import) is listed. If this build is less than 41, then you should
re-import the data using the instructions that follow. When looking
for the file from the Imported Files Log, Expedited Re-Takes
are usually contained within a file separate from the main pupil file for a
given testing period, and they have significantly fewer records, and the
Expedited Re-Takes box will likely be checked in the display to the
right. Remember that not all districts had Expedited Re-Takes
for these tests during this period. Your testing coordinator should
know if you did or not. The log does not record the version of the
Test Formats. However, the date of the Test Formats is
displayed from the Load Test Formats utility within Data
Utilities.
Another method for checking to see if the data was loaded properly is to
review these tests from the Overview of Student Test Scores
screen, and use the filters to narrow down to these tests during this
testing period. If you do not see any marked with a checkmark under
ER, and you know that Expedited Re-Takes information was imported,
then it is likely that it was not imported properly, and you should use the
following steps to re-import.
If you did Expedited Re-Takes for 8th Grade English RLR and 8th Grade Math
during Fall 2003, and imported it with a build prior to 42, you will need to
follow these steps to correct the problem:
- Make a backup of your Data File.
- Open SOL Tracker and go to the
Utilities screen.
- Click on Data Utilities.
- Click on the Test Mass Deletion
tab.
- In the Test Disk Type selector,
choose MCT.
- In the Season selector, choose
FALL.
- In the Year selector, choose
2003.
- Leave all other selectors blank.
- Check all three of the checkboxes to
delete Standard, Electronic and Expedited Re-Takes
tests.
- Do NOT check the box to
just delete SPBQ data.
- Double-check that you have chosen the
correct selections, then click on the Mass Delete button. You
will be prompted as to the number of records that will be deleted, and to
confirm that you wish to delete them.
- Re-import all Multiple-Choice files for
Fall 2003, including the "normal" pupil file, Electronic files, Expedited
Re-Takes files, addendum files, and SPBQ files.
As a side note, the reason why you need to
delete ALL Multiple-Choice data for this testing period is because the
Expedited Re-Takes were imported as "normal" tests. If you only
checked the box to delete Expedited Re-Takes, nothing would be deleted. |
